Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 11, 2023

 

The meeting was called to order at 1:01 P.M. by Joseph Martin, Executive Director. In attendance: Gordon Maybury, Larry Hopkins, Lauren Edgerton, Trustees-Elect; Jackie Bryson, MSD Representative; outgoing Trustee Ivo Ballentine. Prior to the meeting. Trustees Maybury, Hopkins, and Edgerton took their Oath of Office administered by Angela Webb, Office Manager/Notary.

 

Call to Order/Election of Chair, Vice Chair, and Secretary

Director Martin asked for nominations for position of Chair. Motion by Hopkins to elect Maybury as Chair, Edgerton seconded. Motion carried unanimously. Chair Maybury asked for nominations for Vice-Chair. Motion by Edgerton to elect Hopkins as Vice-Chair, Maybury seconded. Motion carried unanimously. Chair Maybury asked for nominations for Secretary. Motion by Hopkins to elect Edgerton as Secretary, Maybury seconded. Motion carried unanimously.

 

Approval of the Agenda

Agenda approved by unanimous consensus.

 

Approval of Minutes

Motion by Hopkins to approve November 2023 minutes, Edgerton seconded. Motion carried unanimously.

 

Audit Report Presentation

Dan Mullinix, CPA with Gould-Killian Associates, presented the FY 2023 financial audit. No action taken.

 

MSD Report

Ms. Bryson reported: MSD will not have a meeting in December 2023; renewed the offer for the Board to set up a tour of MSD facilities at the completion of construction in the spring.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

1. The Distribution Tech position will be reopened as the hired candidate was unsuccessful.
2. Parts and equipment still on order for the AMR pilot program.
3. The annual Water Shortage Response Plan was submitted to the State and approved.
4. The District’s reservoir is down seven feet and voluntary conservation measures are still in effect.
5. Brian Goldstein’s last day of employment as Executive Director was December 8^th, 2023.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2023-10 WSRP Approval – Motion by Hopkins to approve, Edgerton seconded. Motion carried unanimously.

B.   

Developer request, Woodspring Suites – Motion by Edgerton for conditional approval, Hopkins seconded. Motion carried unanimously.

 

Call of Board Members

Motion by Hopkins to begin process to livestream future Board meetings, Edgerton seconded. Motion carried unanimously. Motion by Edgerton to move January 2024 and future Board meetings from 1 P.M. to 5 P.M., Hopkins seconded. Motion carried unanimously.

 

Executive Session

Motion by Hopkins at 2:30 P.M. to enter Executive Session to discuss personnel, Maybury seconded. Motion carried unanimously. Board exited Executive Session at 3:31 P.M, no action taken.

 

Adjournment

Meeting was adjourned at 3:41 PM.